The real estate broker has well-known responsibilities and tasks. However, he can be accompanied and work in close collaboration with an assistant who has a central role in the real estate transaction, but whose tasks are often overlooked. How is an assistant essential in a real estate team?
Administration and management
The Real Estate Broker Assistant will take care of various administrative and management tasks for the real estate brokers on the team. In fact, with the collaboration of the real estate broker, the assistant will put together the various client files and ensure the compliance of the documents received during the real estate transaction process. This is an important step because the documents must be completed according to the Real Estate Brokerage Act.
Maintaining client databases and preparing information for market analysis are also among the many tasks associated with working as a broker assistant.
The job of a real estate broker assistant also includes composing and preparing communications necessary for transactions, as well as managing calls and inquiries from prospects and clients. The assistant can get in touch with sellers and buyers in order to convey the necessary information to the real estate broker. When marketing properties, the real estate broker assistant will work with the broker to ensure the smooth running of the real estate transaction.
In order to become an assistant to brokers, it is recommended to have knowledge of real estate and to be passionate about this environment. Training is also available to learn more about the real estate lexicon in Quebec and the various Centris IT tools to know (Immocontact, Matrix, Prospect, Instanet Forms, Seizure), Ezmax and EZSign.
The Quebec Real Estate Brokerage Self-Regulatory Organization (OACIQ) is the authority for real estate brokerage in Quebec. This is an important resource that has a lot of relevant information to know and can be very useful in training a broker Assistant.
Sense of organization
As mentioned previously, the real estate broker assistant plays a fundamental and significant role within a real estate team. She must be endowed with a keen sense of organization and unparalleled customer service. The ability to manage many files at the same time, as well as a high professional rigor should also be part of her skills.
The real estate broker’s assistant must therefore be in perfect synergy with the real estate broker, because the latter follows everything the broker undertakes at each stage of the real estate transaction process. The broker assistant is then a fundamental pillar for the real estate brokers on the team.
Our operations team
The YE/SARRAZIN Team is fortunate to be surrounded by several assistants to real estate brokers who also hold their real estate broker’s licenses. Thus, our operations team has a wide variety of real estate knowledge. This diversity of skills therefore brings a lot of rigor to the team’s files.
The real estate broker assistant has very specific tasks and follows brokers in the administration and management of various client files. The assisant’s tasks are numerous, ranging from updating client files, writing various communications to making calls with sellers or buyers during the real estate transaction. There is no specific training to become a broker’s assistant. However, a knowledge base in real estate and a certain passion for this field are required. A keen sense of organization and unmatched customer service are also qualities to have for a real estate broker assistant.
*It should be noted that the use of feminine for the term “assistant” has been used in order to simplify the text.